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Fee Management & Receipt Software · For the owner & office

Payment Ledger

A money notebook: every rupee paid and who still has to pay. A bill is made only after the admin checks the money came.

A real-life example

Sneha pays ₹5,000 by UPI from the app. The admin checks the money came and taps Approve. The bill is made by itself, sent on WhatsApp, and her balance drops by ₹5,000.

How it flows

  1. 1A student pays (cash, UPI or card)
  2. 2The admin checks the money really came
  3. 3The bill is made by itself and sent
  4. 4Balance and reports update

Step by step: how to use it

  1. 1
    Open Payments

    Or press the fee shortcut key on the desktop app.

  2. 2
    Find the student

    Search by name, or scan their ID card.

  3. 3
    Type the amount, or open a payment sent from the app

    Cash, UPI or card. Students can also pay by UPI and send the proof from their app.

  4. 4
    Check and approve

    Make sure the money really came, then approve with your 2-step code. Only now is the bill made, and a copy goes to the parent’s WhatsApp.

  5. 5
    Check the day’s total

    At closing time, see today’s cash and UPI separately.

Quick answers

What does Payment Ledger do?
A money notebook: every rupee paid and who still has to pay. A bill is made only after the admin checks the money came.
Who uses Payment Ledger?
Front desk, owner and accountant. It is part of the institute management software (Fee Management & Receipt Software).
Does Payment Ledger work on mobile?
Yes. Payment Ledger works in all 3 apps: the mobile app, the desktop app and the web portal.
How do you use Payment Ledger?
1. Open Payments. 2. Find the student. 3. Type the amount, or open a payment sent from the app. 4. Check and approve. 5. Check the day’s total.
More details (for staff)

Double-entry accounting with installment schedules, automated late fees computation, receipt generation, and real-time accounting synchronization.

GST billing, installment plans, instant 80mm thermal receipts, and accounting sync.

More office tools

Internal Team Chat

A private chat just for staff, so the front desk and teachers can talk without using personal WhatsApp.

Late Fees Escalation

If someone pays late, it adds a small fine using fair rules. The boss can choose to forgive it.

Franchise & Branches

Helps the head office look after all its branches and partner centres from one place.

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